Business Office Resources
Introduction
The MIE Business Office provides administrative and operational support to faculty, staff, and students across the department. This page gives you convenient access to frequently requested forms and information related to hiring, purchasing, reimbursement, travel, and more. For additional questions, please contact the team at mie-business@uic.edu.
Human Resources
HR Request Forms
Faculty Forms
Student Forms
Purchasing and Reimbursement
Submit Purchase Orders
Important Information to Know
- Please adhere to the 5-8 business day processing timeframe for all purchase order requests
- Requests are processed in chronological order based on submission date
- Without faculty approval, requests submitted by students will not be added to the Business Office queue
Submit Reimbursement Requests
Important Information to Know
To ensure timely reimbursement processing, please include the following in your justification:
- First and last names of all travelers and participants
- Event name
- Event date
- Event location
- The purpose of the event
- An explanation of how your attendance benefits the university
Additionally, all reimbursement submissions must include:
- Detailed itemized receipts
- Payment method used (Visa, P-card, T-Card, etc.)
- Last four digits of the payment card/account charged
***All requests for reimbursement of approved University of Illinois System business expenses must be submitted as soon as possible, but no later than 60 days after the expense is incurred. For a full explanation of penalties for reimbursement requests submitted after this deadline, please click here.***
Small Purchases
- Small Purchase Waiver (To view, you must download the form, then open it in Adobe Acrobat)
Tax Exemption
Travel
- Travel Reimbursement Form (Excel file)
Important Information to Know
- Submit a purchase order request for all upcoming travel-related expenses. Your request must include:
- Registration, airfare, and hotel accommodation pricing
- The travel approval form, provided by the department head
- For international travel, also attach UIC’s international travel insurance form
- After receiving the information listed above, Business Office staff will contact you to schedule a meeting to complete your travel booking
Newly Hired Research Assistants
Purchasing Lab Supplies
All newly hired Research Assistants (RAs) are required to submit the following information to mie-business@uic.edu before purchasing lab supplies:
- Your full name
- Your University Identification Number (UIN)
- The first and last name of the faculty member/supervisor you will be working with
- Include “New Research Assistant Information” in the subject line of your email
Reimbursement Requests
Please follow the steps below to submit reimbursement requests:
- Visit the Purchase Request (PRF) website. Select “Create Purchase Request” at the top of the page.
- On the form, select the box that says, “This is a reimbursement.”
- Fill out form with as much detail as possible. Attach all receipts along with your completed Travel Reimbursement form. Submit all receipts from a single trip in one PRF form. Examples include: flights, lodging, conference registration, transportation, etc. For daily meals, there is a per-diem system and no receipts are needed.
- Add an MIE Business Office staff member as a delegate on Emburse. To get access to Emburse, follow the instructions found here.
- Business Office staff will create a reimbursement report.
- Business Office staff will ask you to approve the reimbursement report once it is marked as “purchased” on the PRF site.
Requesting UPS Labels
Please follow the steps below to request UPS labels:
- Visit the Purchase Request (PRF) website. Select “Create Purchase Request” at the top of the page.
- Complete the form with the following details:
- Collaborator name
- Collaborator mailing address
- Collaborator phone number or email address
- Estimated package weight
- Package dimensions
- Name of the account to be charged
- The label will be emailed to you